# Akollo vs Notion: when to choose which

> Notion is a workspace you shape yourself, with docs, wikis and project databases. Akollo is a project management app with timesheets, people, budgets and AI already built, so you do not assemble them from templates.

## Choose Akollo if

- You need real timesheets with approval, not a template
- Cost, budgets and leave have to be right, not just written down
- You must self-host, or work in Turkish

## Choose Notion if

- Your knowledge base and docs are the centre of the work
- You like to design your own databases and views
- Projects are light and nobody needs hours or cost

## Akollo and Notion, area by area

Akollo compared with Notion on ten areas. Notion information is from its public website, as of October 2026; features vary by plan.

| Area | Akollo | Notion |
| --- | --- | --- |
| Projects, boards and timelines | Built in: Boards, backlogs, sprints, timeline and approvals. | Built in: Notion Projects: timeline, board and calendar, with dependencies and sprints. |
| Time tracking and timesheets | Built in: Timesheets with approval, plus a desktop app that measures time. | No: Templates only; no built-in timer or timesheet approval found. |
| Resource and capacity planning | Built in: Planned against available time, per team and period. | No: No workload view; Notion suggests checking load on the timeline. |
| Budgets and profitability | Built in: Budgets, cost rates, budget vs actual and profitability. | No: Templates only; no cost rates or profitability found. |
| HR basics: people and time off | Built in: Employee records, org chart, leave requests and approvals. | No: Templates only, several from third-party creators. |
| CRM: accounts and pipeline | Built in: Accounts, contacts, pipeline and activities. | No: Templates and custom databases only. |
| AI assistant | Built in: Admins decide who uses it; it answers within each person's permissions. | Built in: Notion Agent, custom agents and enterprise search. |
| Self-hosting on your own servers | Built in: Our cloud, or your own data centre or cloud account. | No: No self-hosted edition mentioned. |
| Product in Turkish | Built in: Turkish, English and German, written natively. | No: Not among the 22 interface languages. |
| Choice of where data is stored | Built in: Self-hosted, the data stays where you install it. | Built in: US, EU or Japan, on Enterprise. |

## Built in, not built by you

In Notion you can model almost anything. In Akollo the parts that are hard to model well, like approvals, cost and leave, already work.

- **Timesheets that someone approves** — People log hours on tasks or let the desktop app measure them. Managers approve or send them back, and approved weeks are locked. A template database cannot hold that chain of responsibility.
- **Budgets that follow the hours** — Each approved hour is priced with a cost rate and counted against the project budget. Budget against actual and profitability update themselves.
- **People and leave you can plan with** — Employee records, the org chart and leave requests with approval are part of Akollo, so capacity reflects who is actually working next week.
- **Your servers and your language** — Akollo runs in our cloud or on your own servers. Every screen is in Turkish, English and German, and the AI only answers within each person's permissions.

## When Notion is the better fit

Notion is excellent at what it was made for: writing things down together and connecting them. Many teams keep it for that even after they move projects elsewhere.

- Your wiki, meeting notes and docs matter more than hours and budgets
- Small teams that want one flexible space and are happy to design it
- You want AI that searches across Notion, Slack, Google Drive and GitHub

## Bring your Notion projects across

Notion exports full-page databases as CSV. Akollo imports a CSV of up to 5,000 rows per file, with a dry run first. Your wiki can stay in Notion.

- **Export from Notion** — Export your projects and tasks from Notion as a CSV file.
- **Map the columns** — In Akollo, match each column to a work item field. A key column updates items you imported before.
- **Dry run first** — See how many items would be created, updated or skipped before anything is written.
- **Move team by team** — Start with one team, add timesheets and capacity, then bring the rest across.

## Questions about Notion and Akollo

### Can we keep Notion for docs and use Akollo for projects?

Yes, and many teams do. Keep the wiki and notes in Notion, and run projects, time, capacity and budgets in Akollo.

### How do we move a Notion project database?

Export the database as CSV from Notion, map the columns to Akollo work item fields and check the dry run before the import writes anything.

### Does Notion have time tracking?

On Notion's public pages we found timesheet templates, mostly from third parties, but no built-in timer or timesheet approval. Check with Notion for the latest.

### Is Akollo harder to set up than Notion?

It is less of a blank page. Projects, timesheets, leave and budgets come ready, so the work is mostly choosing your settings and importing data.

## See your Notion projects with hours and budgets

Bring a CSV export of a project database and we will show it running in Akollo.

- [Book a demo](https://akollo.com/en/demo)
- [Read the docs](https://docs.akollo.com)

## Sources

Information about Notion is taken from its public website and help centre, as of October 2026. Plans and features change, so check with Notion before you decide. Product names are trademarks of their owners.

- [Notion: Projects](https://www.notion.com/product/projects)
- [Notion templates: Project timesheets](https://www.notion.com/templates/free-project-timesheets)
- [Notion Help: Getting started with projects and tasks](https://www.notion.com/help/guides/getting-started-with-projects-and-tasks)
- [Notion templates: Project cost management](https://www.notion.com/templates/project-cost-management)
- [Notion templates: HR requests](https://www.notion.com/templates/hr-requests)
- [Notion templates: CRM](https://www.notion.com/templates/crm)
- [Notion: AI](https://www.notion.com/product/ai)
- [Notion: Pricing (plans)](https://www.notion.com/pricing)
- [Notion Help: Change your language](https://www.notion.com/help/change-your-language)
- [Notion Help: Data residency](https://www.notion.com/help/data-residency)
- [Notion Help: Export your content](https://www.notion.com/help/export-your-content)


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Source: https://akollo.com/en/compare/notion · [Türkçe](https://akollo.com/tr/karsilastir/notion-alternatifi), [Deutsch](https://akollo.com/de/vergleich/notion-alternative)