# Know who can take the work before you plan it

> Profiles, leave and reporting lines sit next to the projects and hours they affect, so managers see who is free before they staff a project. Sensitive fields stay hidden from anyone who does not need them.

- **One directory for everyone** — Search and filter everyone by status: pre-hire, active, on leave or terminated.
- **Leave counted to the half day** — Half-day steps, weekends and public holidays left out, and the eve of a religious holiday counted as a morning.
- **Sensitive fields stay hidden** — Birth date and national ID number appear only to people with the sensitive-data permission.
- **Four eyes on balance changes** — Larger leave adjustments wait for a second HR administrator, with a reason on record.

## HR basics, without another system

The records HR keeps are the same ones managers use for planning and finance uses for cost.

- **Employee directory** — Name, employee number and status, with filters and pre-hire people marked.
- **Organisation chart** — Reporting lines on a chosen date, with direct-report counts and unit heads as fallback.
- **Leave and balances** — Current and projected balances per leave type and a ledger of every grant and expiry.
- **Holiday calendars** — National and local calendars, half days, yearly confirmation and assignment per unit or workplace.
- **Onboarding checklists** — Templates with tasks, owners and due days that open when a person starts.
- **Entitlement rules** — Seniority ladders drafted, previewed and published with a second administrator's approval.
- **Sensitive data** — Separate permissions for sensitive personal and payroll data; restricted values hidden in support sessions.
- **Directory sync** — Joiners, movers and leavers from your directory become cases in Akollo, with approval for risky changes.

## Everything about a person, on one page

A person's page holds their overview, job and employment history with earlier versions, time off, onboarding, documents and custom fields defined by HR. A field you may not see is left out entirely.

- Employment dates with earlier versions and validity dates
- Custom fields with Turkish and English labels
- Fields that require approval go through a change request

## Leave requests that know the Turkish calendar

Employees create, edit, send and withdraw their own requests. Akollo counts the days in half-day steps against the holiday calendar of their unit and shows the projected balance on the start date.

- Turkish national calendar ready to add, plus local calendars
- Overlaps, short notice and insufficient balance are refused up front
- Balances and a full leave ledger per leave type
- Approving leave requests on screen is planned

## Reporting lines as of any date

The organisation chart shows who reports to whom on a date you pick. Managers see their own team; HR sees the whole organisation. When someone starts, the onboarding checklists that match them open on their own.

- “Show from here” to start the chart from any person
- Onboarding templates with tasks, owners and due days
- Entitlements granted automatically on each anniversary

## Ask who is free

Availability questions get an answer card, not a guess.

- **/free next week** — The Who is free card shows free hours per person for the range and marks people who are on leave.
- **Who should take this?** — Weighs skills, availability, similar work and workload balance. A manager confirms the choice.

Leave appears only as “on leave”, never with its type or reason.

## The people record every module reads

Projects staff from it, time is credited to it and costs are priced with it. When someone joins, moves or leaves, every module sees the same change.

## Works with the rest of Akollo

- [Work & projects](https://akollo.com/en/products/work)
- [Time & timesheets](https://akollo.com/en/products/time)
- [HR & people teams](https://akollo.com/en/solutions/hr)
- [Security & trust](https://akollo.com/en/trust)

## Questions about Resource planning

### Who can see an employee's national ID number?

Only people who hold the sensitive-data permission. For everyone else the field is left out of the page entirely, and organisation owners do not get the permission automatically for payroll data. Security & trust explains how permissions and the audit trail work.

### Does Akollo know Turkish public holidays?

Yes. HR can add the Turkish national calendar or a local calendar, mark half days and confirm each year. Leave is counted against the calendar assigned to the person's unit, person or workplace, and capacity in Work & projects takes it into account.

### Can managers approve leave in Akollo?

Employees can already create and send leave requests, and HR approves larger balance adjustments. Approving, rejecting and cancelling leave requests on screen is planned and not part of the current release.

### Can we keep our existing HR or directory system?

Yes. A connected directory, for example through SCIM, starts joiner, mover and leaver cases in Akollo. Synchronisation with an HR system is planned.

## See your organisation in Akollo

We set up a demo with your units, your leave types and your holiday calendar, in English or Turkish.

- [Book a demo](https://akollo.com/en/demo)
- [Read the docs](https://docs.akollo.com/en/modules/people)


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Source: https://akollo.com/en/products/people · [Türkçe](https://akollo.com/tr/urunler/kaynak-planlama), [Deutsch](https://akollo.com/de/produkte/ressourcenplanung)