Finance & PMO
Budgets, status and hours that agree before month-end
Status updates, risks, budgets and cost rates sit on the same records as the projects and the approved hours. The PMO and finance read the figures the teams work with, so there is nothing left to reconcile.
- Budget
- €180,000
- Spent to date
- €108,000
- Forecast margin
- 21%
How finance and the PMO keep projects on budget in Akollo
Delivery, effort and money are recorded once, where the work happens, and read by everyone who needs them.
- Projects
Give every project a status and a risk register
Leads publish updates as On track, At risk or Off track. An update can be corrected once but never quietly rewritten, and risks are scored by probability and impact.
- Budgets
Set the budget in hours, cost or revenue
Per project, department or cost centre, with monthly lines. A change of more than ten percent against the approved total needs a second person.
- Rates
Price the hours with approved rates
Cost rates count as salary information and have their own permission. Rate cards pick the most specific billing line, from employee up to organisation.
- Time tracking
Count approved hours, not estimates
Time is credited to the task, approved by the manager and locked with the period, so project cost follows the work without a spreadsheet.
- Periods
Close the month and keep it closed
Lock, check and close each ledger's month. Reopening a closed month needs one person to ask and another to approve.
The views finance and the PMO open every day
They all read the same records, so an approved timesheet shows up in the budget and in the margin the same day.
Finance overview
Budget usage, open alerts, this month's period and the expenses waiting for approval, above a budget versus actual table.
- Budget usage and open alerts
- This month's period at a glance
- Expense approvals waiting
Profitability
Cost, expenses, revenue and margin per month, for projects or departments, with the cost lines and a forecast for each row.
- Projects or departments
- Hours without a rate flagged, not zeroed
- Forecast per row
Project timeline
Every item scheduled in working days, with dependencies across projects, the critical path and a line for today.
- Critical path and float
- Every date change previewed first
- Conflicts listed by item
Risk register
Each project's risks, highest score first, with owner and due date, and every revision kept with its reason.
- Score from probability and impact
- Full history of changes
- Filter by status
What you can report without a spreadsheet
Each figure is worked out from records the teams already keep, under the permissions of the person reading it.
Budget against actual
Spent and remaining per budget, in hours, cost or revenue, with the largest variances charted at the top.
Where you see itFinance → Budgets
Margin per project
Approved hours times cost rate, plus expenses, set against revenue month by month for each project or department.
Where you see itFinance → Profitability
Planned against actual time
Planned and logged hours, the estimate at completion and milestones for the projects you pick.
Where you see itProject health and budget report
Portfolio health
The latest health of each project and its highest-scoring risks. Leads are reminded when a project has had no update for 14 days.
Where you see itProject status and risks
Let the assistant prepare the status pack
Akollo AI reads projects, risks and hours within your permissions. It never sets an amount, a rate or an approval.
What is at risk in the ERP rollout?
Two risks score 15 or more and one milestone is slipping. Both risks are tied to the data migration. Here are the sources.
Ask Akollo AI
Try asking
Amounts, rates, budgets, approvals and periods follow fixed rules and are decided by people. The assistant only reads what the person asking could open.
See what the assistant can doThe Akollo modules finance and PMO teams use
- Budgets & profitabilityBudgets, rates, margin and closed periods.
- Projects & tasksStatus updates, risks and the timeline.
- Time trackingThe approved hours behind every cost.
- Reports & dashboardsProject health and budget, exports and BI datasets.
- Resource planningCapacity against planned work, team by team.
- AI assistantStatus drafts and risk summaries on request.
Questions finance and PMO teams ask
Does Akollo replace our accounting system?
No. Your accounting system stays the book of record. Akollo keeps project budgets, cost, billing and periods, and hands the figures over through accounting exports.
Can we bill clients from the hours?
Yes. Billing rates come from rate cards per customer, project, role, task type or employee, and Billing holds invoice drafts, credit notes and billing plans.
Who can see employee cost rates?
Only people with the cost-rate permission. Owners and administrators do not get it automatically, and a new rate is approved by someone other than the person who proposed it.
Can each team keep Scrum or Kanban?
Yes. Each project has its own boards, columns and estimation, while status updates, risks, time and budgets work the same way for every project.
Can our BI tool read the figures?
Yes. Akollo publishes reporting datasets, such as approved hours per person and day, that Power BI, Tableau or Looker Studio read with a read-only key or over SQL.
Bring your next portfolio review into Akollo
We will set up a demo with projects, budgets and cost centres like yours, and walk through your month-end on a call.