Operations teams
Keep the routine running and the big initiatives on track
Monthly checklists, requests from other teams and company-wide initiatives in one place, each with an owner, a status and the hours it took.
| Initiative | Owner | Progress | Health |
|---|---|---|---|
| Warehouse move | Murat Öz | 72% | On track |
| Supplier onboarding | Lena Brandt | 45% | At risk |
| New shift planning | Deniz Kaya | 30% | On track |
| ERP rollout, phase 2 | Jonas Weber | 58% | At risk |
| Office fit-out Izmir | Selin Arslan | 88% | On track |
Supplier onboarding is back on track · update from Lena Brandt
How operations teams keep work moving in Akollo
Routine work, requests and initiatives sit in the same place, so you see all of it before you say yes to more.
- Templates
Write the process down once
Turn a month-end close, an onboarding or a site audit into a template with tasks, owners and checklists.
- Recurring items
Let the routine create itself
A rule creates the work every week, month or on the day you choose, with its owner. Skip or move a date when needed.
- Request forms
Take requests through one door
Other teams ask through a form with the fields you need. Each request lands in triage, where you accept, decline or snooze it.
- Workflows and approvals
Make the important steps checkable
A status can require a done checklist or an approval before it moves, and every change is kept in the item's history.
- Goals and status
Report on initiatives without chasing
Owners publish a short status with a health. If a project goes 14 days without one, its lead gets a reminder.
The views operations teams open every day
They all read the same items, so a request accepted in triage is already on the board and in the report.
Request form
One form per kind of request, with the fields you decide. Requests land in triage with all the details instead of in a chat thread.
- Fields you choose
- Accept, decline or mark duplicates
- The requester sees the status
Recurring work
The checks and reports that come back every week or month, created from templates with owners and due dates.
- Daily, weekly or monthly rules
- Preview of the next dates
- Pause, skip or move a date
Initiative timeline
Cross-team initiatives on one time axis, with dependencies between projects, milestones and a line for today.
- Dependencies across teams
- Milestones that warn when slipping
- Conflicts listed by name
Goals and health
The organisation's goals with the progress and health of the projects linked to them, and the latest status updates.
- Progress by value or by items
- On track, at risk, off track
- Sub-goals per team
What you can finally measure
Operations work is mostly invisible until something is late. These come from the records the team already keeps.
Routine against project work
How many hours go to recurring processes and how many to improvement projects, by team and by month.
Where you see itTime reports
Health of every initiative
Progress and the latest health of each initiative, rolled up to the goal it serves, with the status text behind it.
Where you see itGoals
Approvals waiting
Which changes are waiting for a decision, for how long, and which are already overdue.
Where you see itMy work · Approvals
Team load by week
Who is booked with routine work, who has room for the next initiative and who is past their hours.
Where you see itResource planning
Hand the follow-up to the assistant
Akollo AI reads your projects, goals and team calendar, and asks before it changes anything.
Draft a project plan for moving the Ankara warehouse in March.
Here is a plan with 5 phases and 31 tasks, with dependencies and estimate ranges. Owners are suggested by who is free in March. Create it?
Ask Akollo AI
Try asking
Run the assistant on our cloud, on your own model or switch it off. It only reads what the person asking is allowed to see.
See what the assistant can doThe Akollo modules operations teams use
- Projects & tasksTemplates, recurring work, request forms and timelines.
- Resource planningSee who has room before you take on more.
- Time trackingHours on routine work and on projects.
- Budgets & profitabilityInitiative budgets against real cost.
- Reports & dashboardsProject health, capacity and time in one place.
- AI assistantPlans, risk checks and staffing ideas.
Questions operations teams ask
Can Akollo create our recurring tasks on its own?
Yes. A recurring rule creates an item from a template every day, week, month or on a custom schedule, with its owner. You see the next dates in advance and can skip, move or pause them.
Can we automate routine steps?
Today you set rules through workflows: which moves are allowed, what evidence a move needs and who has to approve it, plus reminders for due and overdue work. Visual automation flows are planned.
Can employees ask us for help without email?
Yes. Employees pick what they need from a catalogue in the request portal and fill in its form. Each request goes to the queue that handles it, and the employee follows its status.
We plan initiatives in Smartsheet and track tasks elsewhere. Can Akollo hold both?
Yes. Initiatives, their dependencies and the day-to-day tasks live in the same projects, with goals on top. Status and health come from the work itself, not from a separate sheet.
Can Akollo run on our own servers?
Yes. Akollo runs in our cloud, in your own cloud account or on your own servers. You choose where your data lives.
Akollo on your own serversSee your operations in Akollo
We will set up one of your recurring processes and a live initiative, and walk you through them on a call.