Akollo vs Smartsheet
Akollo vs Smartsheet: when to choose which
Smartsheet plans work on a spreadsheet-like grid, and adds time, resources and budgets through Resource Management. In Akollo those are part of the product from the start, together with HR basics and self-hosting.
At a glance
Akollo and Smartsheet, area by area
- Built in
- Paid add-on, price in the cell
- Not offered
| Area | Akollo | Smartsheet |
|---|---|---|
| Projects, boards and timelines | Built inBoards, backlogs, sprints, timeline and approvals. | Built inGrid, Gantt, board and calendar; timeline on Business and up. |
| Time tracking and timesheets | Built inTimesheets with approval, plus a desktop app that measures time. | Paid add-on, price in the cellIn Resource Management, a separate purchase. |
| Resource and capacity planning | Built inPlanned against available time, per team and period. | Paid add-on, price in the cellBasic workload on Business; full planning in Resource Management. |
| Budgets and profitability | Built inBudgets, cost rates, budget vs actual and profitability. | Paid add-on, price in the cellFee budgets and rates in Resource Management. |
| HR basics: people and time off | Built inEmployee records, org chart, leave requests and approvals. | Not offeredLeave types and holidays for scheduling, in Resource Management. |
| CRM: accounts and pipeline | Built inAccounts, contacts, pipeline and activities. | Not offeredNo CRM found on Smartsheet's site. |
| AI assistant | Built inAdmins decide who uses it; it answers within each person's permissions. | Built inSmart Assist and AI dashboards on all plans. |
| Self-hosting on your own servers | Built inOur cloud, or your own data centre or cloud account. | Not offeredNo self-hosted edition mentioned. |
| Product in Turkish | Built inTurkish, English and German, written natively. | Not offeredNot among the interface languages. |
| Choice of where data is stored | Built inSelf-hosted, the data stays where you install it. | Built inUS, EU or Australia, chosen when the account is created. |
Where Akollo is different
Time and resources are not an extra
In Smartsheet, time tracking, capacity and budgets come with Resource Management. In Akollo they share one data model with projects and people.
- 01
One product, one set of users
Plans, timesheets, capacity and budgets use the same projects, the same people and the same permissions. There is no second system to keep in sync.
- 02
Approved hours become cost
Managers approve timesheets, cost rates price the hours and budgets update. Profitability is a report, not a reconciliation.
- 03
People records, not just leave types
Akollo keeps employee records, the org chart, leave balances and approvals, so HR and project managers look at the same people.
- 04
Self-hosting and Turkish
Akollo runs in our cloud or in your own data centre. Every screen is in Turkish, English and German, and the AI answers within each person's permissions.
To be fair
When Smartsheet is the better fit
Smartsheet is a mature platform, and for grid-minded teams it can be the most natural way to plan.
- Teams that want the feel of a spreadsheet with Gantt and reports on top
- Large portfolio programmes that use control centres and data shuttles
- You want an isolated regional cloud and have no need to self-host
Moving over
Move from Smartsheet in four steps
Smartsheet exports sheets and reports to Excel. Save the sheet as CSV and Akollo imports up to 5,000 rows per file, with a dry run first.
- 01
Export from Smartsheet
Export your projects and tasks from Smartsheet as a CSV file.
- 02
Map the columns
In Akollo, match each column to a work item field. A key column updates items you imported before.
- 03
Dry run first
See how many items would be created, updated or skipped before anything is written.
- 04
Move team by team
Start with one team, add timesheets and capacity, then bring the rest across.
Questions about Smartsheet and Akollo
Does Akollo need an add-on for resource planning?
No. Capacity, timesheets and budgets are part of Akollo. In Smartsheet, full resource planning and time tracking come with Resource Management.
Capacity and peopleCan we import our sheets?
Yes. Export the sheet to Excel, save it as CSV, map the columns to Akollo fields and check the dry run before importing.
Where is Akollo's data stored?
In our cloud, or wherever you install Akollo: your own data centre or your own cloud account.
See a Smartsheet plan run in Akollo
Bring a sheet to the demo and we will show it with timesheets, capacity and budgets attached.